Job Description

D3 Search is actively recruiting an Administrative Coordinator for a leading international law practice with an office located in Irvine, CA (92614)

Position Title:

Administrative Coordinator

• Note: 3 years’ administrative office experience in a professional services or legal environment required.

Location/Map:

Irvine, CA (92614)

Employment Status:

Full-time | direct hire employment opportunity. Non-Exempt role (OT-eligible).

Employer Work Model:

Flexible hybrid 3/2 work model.

Position Overview:

The Administrative Coordinator provides administrative and organizational support for Regional Offices and Firmwide initiatives and activities. In this capacity, the Administrative Coordinator will:

• Provide administrative and organizational support for various departments and processes including operations, facilities, finance, practice innovation and talent management;
• Maintain accurate administrative files, spreadsheets and databases; Generate reports and presentations;
• Coordinate office/social events and office-specific programs;
• Update process and systems with respect to office moves, secretarial changes and other office transactions; Assist with budget control and maintenance;
• Act as administrative liaison with internal and external parties on behalf of the C-Level executives or Senior Administrative Manager;
• Work overtime as required; and
• Handle additional administrative projects as assigned.

Proficiencies:

• Advanced proficiency in MS Word and related document editing and comparison applications;
• Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
• Advanced proficiency in MS Excel and spreadsheet/database applications;
• Advanced proficiency in MS PowerPoint and presentation applications;
• Advanced proficiency with coordinating training programs and events;
• Advanced proficiency in rules of English grammar, spelling and punctuation;
• Fundamental proficiency in talent management systems (PeopleSoft, SuccessFactors, Workday); and
• Fundamental proficiency in document management applications (WorkSite).

Education & Qualifications:

• Associate's degree (preferred); Bachelor’s degree (preferred);
• At least 3 years of administrative office experience; and
• At least 3 years of experience in a professional services or legal environment (preferred).

Salary/Compensation & Benefits:

Annual salary range is 58-72K (DOE/DOQ). Firm offers a rich and comprehensive benefits package.

If interested in this full-time/direct hire Administrative Coordinator role with this highly respected international law practice located Irvine, CA (92614), and you meet the above qualifications/requirements, please contact the following D3 rep.:

Domenic Ferrante | D3 Search

📬domenic@d3search.com

📌

D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

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