Job Description

Receptionist/Administrative Assistant- 32452

· Location: On site in Quintana, TX.

· Schedule: 9/80 schedule

· Duration: 6 month contract, with possible temp-hire

· Pay rate: Up to $20.00 per hour/ W2

· Please note this contract does not include benefits.

Job Summary

We are seeking a professional and organized Receptionist/Administrative Assistant to serve as the first point of contact for all visitors. This role is responsible for greeting and assisting guests, managing inquiries, and providing administrative support to various teams. The ideal candidate will have strong interpersonal skills, attention to detail, and the ability to multitask in a fast-paced environment.

Location & Travel Requirements

This position is based at the Quintana LQF Terminal, with occasional travel to off-site locations as needed. A valid, unexpired driver’s license is required to fulfill the essential job functions.

Key Responsibilities:

· Work a 9/80 schedule opposite the Manager of Office Services/Facilities.

· Assist with scheduling and coordinating site tours.

· Provide administrative support to the Manager of Office Services and Administrative Assistant as needed.

· Serve as the first point of contact for visitors, directing inquiries appropriately.

· Support multi-discipline teams by handling administrative tasks in both the LQF Administrative and Annex Administrative Buildings.

· Perform general office duties, including answering phones, preparing reports, word processing, managing spreadsheets, filing, copying, faxing, and binding documents.

· Handle procurement tasks such as generating purchase requisitions, setting up vendors, obtaining price quotes, processing invoices, and ensuring accuracy in SAP.

· Manage office and refreshment supply inventory for the administrative team.

· Maintain elevator inspection records and ensure proper documentation is posted for LQF and PTF Administrative Buildings.

· Manage incoming and outgoing mail and courier services.

· Oversee office maintenance, equipment, and housekeeping in administrative facilities.

· Coordinate meetings, travel arrangements, and catering as required.

· Plan and participate in company events, including picnics, holiday celebrations, and other activities.

· Serve as a backup to the Administrative Assistant.

Required Skills & Competencies

• Professional demeanor with excellent written and verbal communication skills.
• Strong interpersonal and organizational abilities.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and Windows-based applications.
• Experience operating a multi-line phone system.
• Ability to handle confidential information with discretion.
• Strong multitasking and prioritization skills.

Work Environment

• Office-based role within or adjacent to an industrial plant setting.
• Regular use of standard office equipment, including computers, phones, photocopiers, and filing systems.

Physical Requirements

• Primarily a sedentary role, but occasional filing and lifting (up to 20 lbs.) may be required.
• Ability to stand, walk, bend, and reach as necessary.
• Must be able to drive to various company locations as needed.

Qualifications

• Experience: At least two years of experience in an office environment, directly interacting with the public or visitors in a reception role.
• Education: High School Diploma or GED equivalent

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