Job Description

Company: Ultra-High-Net-Worth Family

Job Title: Senior Executive/Personal Assistant to UHNW Family

Location: New York, NY (Manhattan – Full-time In-Person, Not Remote)

Hours: Flexible and available (This is not a 9-5 role, and occasional weekend or after-hours availability is required)

Reports To: Family Principals / Chief of Staff

Compensation: Up to $180K Base DOE + Bonus + Benefits*

Bachelor’s Degree: Strongly preferred

Our client, a prestigious and private Ultra-High-Net-Worth (UHNW) family, seeks a highly experienced, discreet, and proactive Senior Executive/Personal Assistant to support the Principals (the Founder & Chairman of a global private equity firm and a Theatre Producer) and their family. This is a dynamic, fast-paced role requiring exceptional organizational skills, flexibility, and the ability to anticipate needs. The ideal candidate will have prior experience supporting UHNW families, a deep understanding of complex travel logistics, and be comfortable managing both professional and personal responsibilities.

This position is based in New York City and requires in-person availability five days a week, with flexibility for after-hours and weekend support when needed. The family travels frequently, and the Assistant will coordinate closely with the family office and existing staff. A personality fit is paramount—they seek someone professional, highly discreet, and able to integrate into their private lifestyle seamlessly. This role is best suited for an experienced professional—someone whose lifestyle allows for them to be on call and who thrives in a high-touch, detail-oriented environment.

Responsibilities of the Senior Executive/Personal Assistant to UHNW Family:

Executive & Calendar Management:

• Meticulously manage the Principals’ and family’s complex calendars, ensuring all appointments, travel, and engagements are seamlessly scheduled.
• Handle light business support, such as typing occasional documents, correspondence, etc.
• Gatekeep and streamline communication, ensuring the Principals receive only critical updates.

Family & Household Support:

• Act as a point of contact for the family’s children, assisting with logistics, scheduling, and general coordination.
• Support the youngest child attending school in NYC— extracurricular activities and scheduling are well-managed, with occasional drop-off/pick-up if needed.
• Oversee household staff (including a butler and nanny), ensuring smooth day-to-day operations.
• Assist with personal errands, wardrobe management, and lifestyle logistics.

Travel Coordination:

• Manage all aspects of complex international and domestic travel for the family, including flights (commercial and occasional private), hotels, and transportation.
• Research and vet hotels, restaurants, and experiences, ensuring the highest standards.
• Adapt quickly to last-minute changes in travel plans.
• Work with trusted travel agents to ensure seamless arrangements.

Event & Social Coordination:

• Assist in organizing family events, dinner reservations, and invitations.
• Coordinate special events such as charity functions and social gatherings.

Financial & Administrative Support:

• Liaise with the family office regarding bill payments, personal expenses, and financial tracking.
• Handle medical appointments, insurance claims, and new doctor/dentist setups for the family.
• Occasionally assist in managing UK-based expenses and logistics.

Qualifications of the Senior Executive/Personal Assistant to UHNW Family:

Experience & Skills:

• 7+ years of experience as an Executive or Personal Assistant for a UHNW family or C-suite executive.
• Extensive experience in travel management, particularly international and multi-destination itineraries.
• Strong ability to anticipate needs, problem-solve, and pivot quickly in a fast-moving environment.
• Exceptional organizational skills, discretion, and confidentiality.
• Tech-savvy—proficiency in Microsoft Office Suite, Google Suite, and calendar/task management tools.

Personal Attributes:

• Highly discreet and professional—this is a very private family that values low-profile, non-intrusive individuals.
• Mature, adaptable, and self-sufficient—able to work independently and handle shifting priorities.
• No ego—comfortable handling a mix of high-level and hands-on tasks (e.g., picking up the daughter from school or walking the family’s dog).
• Strong international exposure—familiarity with UK-based logistics and comfortable with global travel.
• Flexible and available—this is not a 9-5 role, and occasional weekend or after-hours availability is required.
• Verification of identity, education, prior employment, and references may be required

*The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.

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