Job Description

Job Posting: Executive Assistant to the CEO

About the Role: We’re looking for a highly organized, proactive Executive Assistant to support our President & CEO. This is a key role where you'll manage a variety of tasks—from scheduling to coordinating board meetings and working on special projects. You’ll be at the heart of the action, connecting with internal teams, external partners, and supporting leadership initiatives. This position is perfect for someone who thrives in a fast-paced, mission-driven environment and loves to juggle multiple priorities.

What You’ll Do:

1. Executive Support

• Manage the CEO's busy calendar, organize travel, and prepare documents for meetings.
• Be the "gatekeeper" and "go-to" for all things related to the CEO's time and priorities.
• Act as a point of contact for internal teams, board members, donors, and key partners.
• Handle sensitive issues and confidential matters with care and discretion.
• Keep the CEO updated on upcoming commitments and manage deadlines.

2. Board & Senior Management Support

• Serve as the main liaison between the CEO and the Board, helping with travel and logistics.
• Help organize board and team meetings and ensure everyone is on track with plans.
• Attend senior leadership meetings, helping to coordinate and take notes.

3. Outreach & Communications

• Update and maintain the CEO’s bio/social media and handle requests for external materials.
• Draft, edit, and finalize letters and communications to key stakeholders.
• Work with the Strategic Initiatives team to support the CEO’s outreach efforts and follow up on important connections.

4. Special Projects/Project Management

• Take on key projects that help the CEO and team achieve big goals, from start to finish.

What We’re Looking For:

• Super organized : You can juggle multiple tasks and prioritize like a pro.
• People person : Strong interpersonal skills, building relationships across all levels, from the CEO to board members and partners.
• Proactive & resourceful : Anticipate needs and solve problems before they arise.
• Strong communicator : Excellent writing and speaking skills to get the right message across.
• Detail-oriented : You spot the little things that make a big difference.
• Independent yet collaborative : You’re a team player who can also take ownership of projects.

Qualifications:

• 3+ years of experience supporting senior executives, preferably in the healthcare industry
• Skilled in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms.
• Strong interest or experience in communications, partnerships, and project management.

Why Join Us?

SwyftScripts is an innovative tech-enabled pharmacy services company providing affordable, transparent, and efficient specialty medication management for employers and employees, focusing on creating access to expensive medications in our communities. We're passionate about making healthcare accessible and affordable, and our team is made up of energetic, mission-driven people who care about making a difference. If you’re looking for a place to grow, learn, and contribute to real-world change, this is the place for you.

Perks & Benefits:

• Competitive salary and excellent benefits package, including medical, dental, life insurance, 401(k), and more.
• Work in a collaborative, forward-thinking environment with a team that values impact.

Location: Houston, TX (Galleria area)

If you're ready to make an impact and thrive in a dynamic role, we'd love to hear from you!

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