Job Description

80Twenty is a boutique operations recruitment agency that connects high-growth companies with exceptional candidates.

Our client, a premier and dynamic music company, is looking for a Travel Coordinator to join their growing team in downtown San Francisco. The company prides itself on supporting independent artists and has quickly become a major player in the music industry, with a broad global reach across Africa, Asia, Europe, Australia, and the Americas. The company’s services range from content creation and marketing to distribution and recording. They are committed to fostering talent, both in their artists and within their teams, offering an exciting environment for growth and innovation.

The Travel Coordinator will play a key role in supporting both the Travel and Finance teams by managing corporate travel arrangements, maintaining records, and assisting with various administrative tasks. The ideal candidate will have excellent organizational skills, sharp attention to detail, and proficiency in administrative tasks.

This role is hybrid, 4 days/week in-office in Downtown San Francisco.

Responsibilities:

• Book flights, accommodations, and transportation for corporate travel while ensuring alignment with company policies and budget constraints. Handle billing issues, including prepayments, credit card authorizations, and hotel folios.
• Review invoices, prepare expense reports, and track credits, ensuring compliance with company policies.
• Maintain up-to-date travel records, including itineraries, booking confirmations, and expense documentation. Prepare and distribute travel reports as needed.
• Liaise with airlines, hotels, car rental agencies, and other vendors to resolve any issues and ensure satisfactory service.
• Monitor adherence to company travel policies and procedures, offering support to employees when needed.
• Provide general support to the Travel and Finance teams, including scheduling meetings, preparing correspondence, and generating reports.
• Maintain accurate records in travel management systems, generate reports, and analyze data to support decision-making.
• Address and resolve any travel-related issues in a timely manner. Serve as the main point of contact for all travel-related inquiries.
• Monitor and facilitate the use of company air travel credit cards, frequent flier programs, and loyalty programs as required.

Key Qualifications:

• Minimum of 2 years of administrative experience, ideally with a focus on travel management or finance-related tasks.
• Strong organizational, multitasking, and problem-solving abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and travel management software.
• Detail-oriented with a high degree of accuracy in record-keeping and reporting.
• Ability to handle confidential information with discretion.
• Familiarity with corporate travel policies, expense management systems, and travel booking platforms is a plus.
• Must be based in the San Francisco Bay Area.

Base: $28-30/hr DOE

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